Accurate Payment Posting Services Across the United States

Billing and Coding turns the high-volume, deadline-bound work of recording payments into a disciplined, fully reconciled, audit-ready process so every dollar that flows into your practice is captured, categorized, and accounted for the moment it lands.

Precise ERA, EOB, and patient payment posting across every payer

Faster reconciliation and a cleaner accounts receivable ledger

Early detection of denials, underpayments, and contractual adjustments

Dedicated posting specialists who safeguard every line of remittance

Your Trusted Payment Posting Partner in the United States

Payment posting looks deceptively simple from the outside money arrives, somebody keys it into the system. In practice, it is where the financial truth of your practice is either revealed or quietly buried. A payment dropped against the wrong claim, an adjustment booked as a write-off when it should have been appealed, a secondary claim that never fired because no one flagged the leftover balance each small slip compounds into thousands of dollars in revenue you earned but never recognized. We exist so that none of that happens on your books. At Billing and Coding, our posting specialists treat every remittance as a document worth reading closely, not a figure to rush past.

Comprehensive Payment Posting Services We Provide

Whether your remittances arrive as 835 files, scanned EOBs, lockbox deposits, or patient card swipes, our team records every payment with the precision your financial reporting depends on and the payer fluency that keeps your revenue cycle moving without friction.

Electronic Remittance Advice (ERA) Posting

We ingest and auto-post 835 ERA files at scale, mapping each payment, adjustment, and denial code to the correct claim and line item. Automation alone is never the whole job, so our specialists work through every exception the system kicks back rather than letting unmatched payments quietly accumulate in a holding queue.

Manual EOB Payment Posting

When payers send paper Explanations of Benefits or non-standard remittances, our team posts them by hand with the same rigor applied to electronic files reading each EOB line, applying allowed amounts, patient responsibility, and adjustments exactly as the payer adjudicated them.

Patient Payment Posting

Front-desk copays, statement payments, card-on-file charges, and online portal transactions are all posted promptly against the right patient account, keeping balances current and heading off the billing errors that quietly erode patient trust.

Insurance Adjustment & Write-Off Posting

Contractual adjustments, fee-schedule reductions, and approved write-offs are recorded distinctly from genuine revenue, so your reports reflect what you actually earned versus what you agreed to forgive. We never let a recoverable balance drift silently into the write-off column.

Denial & Zero-Pay Posting

Zero-dollar remittances carry some of the most valuable intelligence in the entire revenue cycle. We post each denial with its precise CARC and RARC reason codes, then route the actionable ones straight into your AR or appeals workflow instead of letting them die in the system.

Underpayment Identification

Payers underpay far more often than most practices realize. As we post, we measure each remittance against the expected contracted rate and flag anything that lands short converting routine data entry into an active line of defense against silent revenue erosion.

Secondary & Tertiary Claim Triggering

The instant a primary payer leaves a balance, we catch it and queue the secondary or tertiary claim so coordination of benefits actually happens. No more leftover balances stranded simply because nobody noticed the primary had finished adjudicating.

Payment Reconciliation & Balancing

Every batch we post is reconciled against its matching deposit, EFT, or lockbox total, so the money sitting in your bank ties out to the money in your system down to the cent. Out-of-balance batches get investigated and resolved before they are ever closed.

Credit Balance & Refund Management

Overpayments, duplicate payments, and patient credits are identified, documented, and prepared for refund or reallocation keeping you compliant with payer overpayment rules and out of the regulatory crosshairs that unaddressed credit balances tend to invite.

Our Payment Posting Process

Remittance & Deposit Intake

We retrieve ERAs, EOBs, EFT notices, and lockbox files through your secure channels, log each batch, and confirm the totals we are about to post against the funds that actually arrived.

Payment Capture & Line-Item Posting

Each payment is posted at the line-item level allowed amount, paid amount, patient responsibility, and adjustment so your data stays granular enough to power reporting, appeals, and analytics down the road.

Adjustment & Denial Coding

Contractual adjustments are separated cleanly from write-offs, and every denial is posted with its exact reason and remark codes, transforming raw remittance data into a structured, fully actionable record.

Reconciliation & Balancing

We balance each posted batch against its deposit, chase down any variance to its source, and certify that nothing was double-posted, missed, or misapplied before the batch is finalized.

Reporting & Handoff

Posted work is returned within your agreed turnaround alongside reconciliation summaries, denial and underpayment flags, and any items routed to AR so your team always knows exactly where the money stands.

Payment Posting Outsourcing Solutions Built for U.S. Providers

Handing your payment posting to Billing and Coding clears a stubborn bottleneck off your front office, sharpens your financial visibility, and hands you a reconciled ledger every single day without the cost and churn of building and babysitting a posting team in-house.

Eliminate Manual Posting Bottlenecks

Posting is repetitive, time-sensitive, and unforgiving of small mistakes precisely the kind of work that swamps a busy front desk. Our dedicated team absorbs the entire workload so payments are recorded same-day instead of piling up in a tray nobody has time to touch.

Scale Through Volume Surges Without Backlogs

End-of-year claim rushes, a newly added provider, a sudden jump in patient volume whatever drives the spike, our capacity expands to meet it on demand. Your posting stays current even when inbound payment volume doubles overnight.

Keep Pace With Payer Remittance Changes

Remittance formats, adjustment codes, and payer adjudication quirks shift constantly. Our specialists track those changes as part of the job, so your posting stays accurate without your staff having to decode a fresh 835 variation on their own.

Surface Revenue Leakage Before It Compounds

Underpayments and silent denials bleed revenue slowly enough that most practices never notice until the quarter closes short. Because we scrutinize every remittance as we post it, leakage gets caught at the source while the dollars are still recoverable.

Free Your Front Office From Data Entry

When staff spend hours keying in payments, patients wait, calls go unanswered, and morale quietly slides. Offloading posting lets your team return to scheduling, eligibility, and the human side of the practice that no software can replace.

What Makes Our Posting Team Different

We don't simply move numbers from a remittance into a field and call it finished. Every payment we touch is a chance to catch an underpayment, flag a misrouted denial, or rescue a balance headed for an unwarranted write-off vigilance built directly into the routine.

Why Healthcare Providers Trust Billing and Coding

Choosing a payment posting partner is really a decision about how much of your revenue you’re willing to leave to chance. Here is why practices across the United States hand us the keys to their cash flow and rarely look back.

Detail-Obsessed Posting Specialists

Our posters are the kind of people who can’t sit still while a batch hangs out of balance by eleven cents. That temperament equal parts discipline and stubbornness is exactly what protects your revenue at the line-item level, day after day after day.

End-to-End Revenue Cycle Visibility

Because posting brushes up against denials, adjustments, secondary claims, and patient balances all at once, we hand you a vantage point most vendors simply can’t. The patterns we spot while posting feed straight back into cleaner billing and fewer downstream denials.